Enter a revenue target and your expected average nightly rate. Vista shows how many nights you need to sell to reach the goal, and your progress.
| Guest | Check-in | Check-out | Nights | Platform | Total | City tax |
|---|
Cancelled bookings live here, out of every total and statistic. Open Details to see everything and adjust what was retained, Restore to bring it back active, or Delete permanently to remove it for good.
| Guest | Check-in | Check-out | Platform | Retained |
|---|
Bars show stays (check-in → check-out). Click an empty day to add a booking starting that day, or drag across several days to set both check-in and check-out at once.
Check-ins & check-outs
Arrivals and departures for the month shown above. Use the dropdown to narrow it down to one week.
See your Vista bookings on your phone's calendar. Copy this link once and add it to Google Calendar (Settings → Add calendar → From URL) or Apple Calendar (Add subscription calendar). It updates itself every so often — read-only: bookings still live in Vista, this is just a mirror.
Paste the export link from Airbnb (Calendar → Availability → Export calendar) or Booking.com (Calendar → Sync calendars) for this property. If you use a channel manager (Hosthub, Octorate…), use the export link it gives you instead. Vista checks it every hour.
Select one or more months (they don't need to be consecutive) to see revenue and expenses for that period only. Leave empty to see the whole season.
Define your recurring costs and how each one is charged. Fixed = a yearly amount you set below per season (e.g. accountant). Per booking = a fixed cost every reservation (e.g. cleaning). Per guest = a cost times the number of guests (e.g. linen). Add your own, rename or remove them freely.
Guests are grouped automatically by name from your bookings. You, as the property owner, are responsible for how long you keep guest contact details and ID documents — rules vary by country (e.g. some require deleting ID numbers shortly after check-in, others don't limit this at all). Check with your accountant or local regulations. You can always choose not to record a guest's ID document if your country doesn't allow you to keep it — see the optional auto-delete timer in Settings → Data.
These 5 tabs are just for organising this page — one single "Save settings" button (top right) saves all of them together. If you edit more than one tab, you only need to click Save once at the end, but remember to click it before leaving the page or switching property.
🏛️ City / tourist tax
Many municipalities stop charging the tax after a certain number of nights. Nights beyond this are not taxed. Leave empty if there is no cap where you are.
A total ceiling for the whole booking, if your municipality sets one.
Charged per night of stay, regardless of how many guests. If a month is left blank, the rate above is used for it.
Most municipalities exempt certain guests — people with disabilities and their carer, coach drivers and tour guides, residents, and others. There is nothing to set up here: on each booking, enter how many of the guests are exempt and they are left out of the calculation. It only affects the total when the tax is charged per guest.
⚠️ Vista does not verify anyone's status or age — it trusts the numbers you enter. Keeping whatever supporting declarations your municipality requires is your responsibility.
These rules apply to bookings created or edited from now on. Anything already in Vista keeps the tax amount it was saved with — nothing is recalculated behind your back. If you want an existing booking to follow the new settings, open it and save it again.
📊 Income tax
Progressive tax depends on the whole season, so per-booking income tax shows €0 until you press Recalculate season in Bookings.
Rules vary by country. In Greece short-let income has its own brackets — check with your accountant which base and rate apply to you.
Everything you change here applies to new bookings from now on, and keeps working by itself — you never need to come back for them. Bookings already saved keep the figures they were saved with.
Use this only if you want to apply the settings above to bookings already in the system:
Never changes: total paid, number of guests, check-in/check-out dates — exactly as you typed them.
Recalculates: city tax, OTA commission, income tax, net amount — using the settings above.
🌐 Booking platforms
Your sales channels. Rename them, pick a colour, set the commission each one keeps, add your own (e.g. Expedia, your website) or remove those you don't use. Direct bookings are usually 0%.
📅 Property basics
Available nights = how many nights this property is open for rent in a season (used for Occupancy and RevPAR; e.g. April–September ≈ 180). Currency is used everywhere amounts are shown.
How dates are written everywhere in the program. The default is day first, which is what most of Europe reads. Dates are always stored the same way internally, so changing this never changes a booking — only how it is printed.
Exact opening/closing dates (or months) this property trades — used so Statistics (Occupancy, RevPAR, Pricing hints) compares against the season you're actually open for, not a full 12-month year. Defaults to "open all year" for every new property. "Available nights" above is ignored when exact dates are set — nights are computed from the dates instead.
🧾 Management fee
A percentage of gross revenue, deducted in the season result (not from single bookings). Expense items are managed in the Expenses tab.
As soon as you save, these settings apply automatically to every new booking you enter from now on. You don't need to do anything else for them.
Choose which columns your accountant sees in their read-only view (fiscal/tax requirements vary by country — pick what your accountant actually needs). This applies to your whole account, not a single property.
Give your accountant read-only access to fiscal data by email. They'll receive a link to set up their account.
People with access to your Vista account. New people start with zero access — invite them, then turn on what they can see below.
This setting applies to your own account, not to a single property.
Tax and commission settings apply automatically to every new booking. Bookings already saved keep the figures they were saved with — changing a rate is not retroactive.
To apply your current settings to bookings already in the system — for one season or for your whole history — go to
Some countries require the lead guest's ID document number for fiscal or police reporting purposes (e.g. Italy); others don't (e.g. Greece), or have different retention rules for how long you can keep it. Vista provides the field — it's your responsibility, as the data controller for your property, to know whether your country requires it and for how long you may keep it. If you're not sure, check with your accountant or local authority before filling in ID documents on your bookings.
Enter a number of days — e.g. type 30 to auto-delete 30 days after check-out. Counted from each booking's check-out date. This only clears the document number field — the booking itself is never deleted. Leave the field empty (default) if your country doesn't require automatic deletion, or if you prefer to manage it yourself.
Custom export
Download a CSV of bookings for any set of properties and any time range — the whole account, one structure, or a hand-picked mix of properties across different structures, for a whole year, a single month, a custom date range, or your entire history.
Scheduled export
Once a month (the 1st, covering the previous month), get a CSV with every booking across all your properties sent straight to your login email — no need to remember to export it yourself.
Full backup
Choose what to include. The file is JSON: one file you can keep on your computer or a cloud drive, and load back here later. For a spreadsheet you can open in Excel, use Custom export above instead.
The period applies only to reservations, rates and costs. Rooms, settings and templates are always saved whole — they aren't tied to a season.
Restore from a backup
Pick a file to see what's inside it. Nothing is written until you confirm, and you choose block by block what to do.
Bring in bookings from another system — a property management tool, an OTA export, or your own spreadsheet. Any column names are fine: you'll match them to Vista's fields yourself on the next step.
Match your columns to Vista's fields
Leave a field as "— Not in file —" if your file doesn't have it.
⚠️ The Platform column is taken from your file as it is written there. Vista matches it to the platforms in Settings → Fiscal → Platforms to apply the commission — close variants are recognised, but a name it cannot match at all counts as no commission. Check the values in the preview below before importing.
Preview — first rows
Last 100 actions across Vista: bookings, calendar, rates, expenses, contacts and more — who created, updated or deleted what.