Enter a revenue target and your expected average nightly rate. Vista shows how many nights you need to sell to reach the goal, and your progress.
| Guest | Check-in | Check-out | Nights | Platform | Total | City tax |
|---|
Cancelled bookings live here, out of every total and statistic. Edit one to adjust what was retained, Restore to bring it back active, or Delete permanently to remove it for good.
| Guest | Check-in | Check-out | Platform | Original total | Retained | OTA commission | Cancelled by | Cancelled on | Reason |
|---|
Bars show stays (check-in → check-out). Click an empty day to add a booking starting that day, or drag across several days to set both check-in and check-out at once.
Check-ins & check-outs
Arrivals and departures for the month shown above. Use the dropdown to narrow it down to one week.
See your Vista bookings on your phone's calendar. Copy this link once and add it to Google Calendar (Settings → Add calendar → From URL) or Apple Calendar (Add subscription calendar). It updates itself every so often — read-only: bookings still live in Vista, this is just a mirror.
Paste the export link from Airbnb (Calendar → Availability → Export calendar) or Booking.com (Calendar → Sync calendars) for this property. If you use a channel manager (Hosthub, Octorate…), use the export link it gives you instead. Vista checks it every hour.
Select one or more months (they don't need to be consecutive) to see revenue and expenses for that period only. Leave empty to see the whole season.
Define your recurring costs and how each one is charged. Fixed = a yearly amount you set below per season (e.g. accountant). Per booking = a fixed cost every reservation (e.g. cleaning). Per guest = a cost times the number of guests (e.g. linen). Add your own, rename or remove them freely.
🏛️ City / tourist tax
Charged per night of stay. In Greece the climate tax is normally collected separately from the guest and passed to the State. If a month is left blank, the rate above is used for it.
📊 Income tax
Progressive tax depends on the whole season, so per-booking income tax shows €0 until you press Recalculate season in Bookings.
Rules vary by country. In Greece short-let income has its own brackets — check with your accountant which base and rate apply to you.
🌐 Booking platforms
Your sales channels. Rename them, pick a colour, set the commission each one keeps, add your own (e.g. Expedia, your website) or remove those you don't use. Direct bookings are usually 0%.
📅 Property basics
Available nights = how many nights this property is open for rent in a season (used for Occupancy and RevPAR; e.g. April–September ≈ 180). Currency is used everywhere amounts are shown.
Exact opening/closing dates (or months) this property trades — used so Statistics (Occupancy, RevPAR, Pricing hints) compares against the season you're actually open for, not a full 12-month year. Defaults to "open all year" for every new property. "Available nights" above is ignored when exact dates are set — nights are computed from the dates instead.
🧾 Management fee
A percentage of gross revenue, deducted in the season result (not from single bookings). Expense items are managed in the Expenses tab.
Saving these settings affects new bookings straight away. Bookings you already entered keep their current figures until you edit and save them again — or apply the settings to a whole season in one go with the button below.
Recalculates every booking of the season currently selected at the top, using the settings above. It never changes the amounts you typed (total paid, guests, dates) — only the tax/commission/net figures derived from them.
Some countries require the lead guest's ID document number for fiscal or police reporting purposes (e.g. Italy); others don't (e.g. Greece), or have different retention rules for how long you can keep it. Vista provides the field — it's your responsibility, as the data controller for your property, to know whether your country requires it and for how long you may keep it. If you're not sure, check with your accountant or local authority before filling in ID documents on your bookings.
Enter a number of days — e.g. type 30 to auto-delete 30 days after check-out. Counted from each booking's check-out date. This only clears the document number field — the booking itself is never deleted. Leave the field empty (default) if your country doesn't require automatic deletion, or if you prefer to manage it yourself.
Choose which columns your accountant sees in their read-only view (fiscal/tax requirements vary by country — pick what your accountant actually needs). This applies to your whole account, not a single property.
Give your accountant read-only access to fiscal data by email. They'll receive a link to set up their account.
People with access to your Vista account. New people start with zero access — invite them, then turn on what they can see below.
A backup of the currently selected property and season. JSON = full backup (bookings, tax settings, expenses) — not readable, but restores everything exactly. CSV = bookings only, readable in Excel, but doesn't carry overrides/extras faithfully. Use JSON to protect your data; use CSV to inspect or move data elsewhere.
Bring in bookings from another system — a property management tool, an OTA export, or your own spreadsheet. Any column names are fine: you'll match them to Vista's fields yourself on the next step.
Match your columns to Vista's fields
Leave a field as "— Not in file —" if your file doesn't have it.